AI Meeting Notes Prompts

Extract action items from this meeting transcript: [paste transcript]. For each action item: what needs to be done (specific and actionable), who is responsible (name from transcript), deadline (stated or implied), dependencies or blockers, and priority (based on discussion emphasis). Group by owner. Flag any action items that were discussed but not clearly assigned.

Summarize this meeting for people who weren't there: [paste notes or transcript]. Include: meeting purpose and attendees, the 3 most important things discussed, decisions made (and the reasoning), action items with owners, open questions that still need answers, and what they need to know for the next meeting. Keep it under 300 words.

From this meeting [paste notes/transcript], extract all decisions. For each decision: what was decided, who made the call, what alternatives were considered and rejected, the reasoning behind the choice, any conditions or caveats, and when it will be revisited. Format as a decision log table. Flag any "decisions" that seem like they weren't actually finalized.

Format these standup notes into a team status update: [paste raw notes from each person]. For each team member: what they completed, what they're working on, blockers. Then add a team summary: overall velocity assessment, cross-team dependencies, and items that need manager attention. Highlight anything overdue or repeatedly blocked.

Prepare for my 1-on-1 with [person/role]. Context: [describe relationship - direct report, manager, skip-level]. Last meeting notes: [paste if available]. Current topics I want to discuss: [list]. Generate: an agenda with time allocations, thoughtful questions for each topic, a section for their updates, and space for career development discussion. Focus on being a great [manager/partner], not just status updates.